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New Gym Setup

When you first log in to GRADR, the Dashboard shows a Get Started checklist. It covers the 11 steps needed to go from a fresh account to a fully operational gym. Complete them in order — later steps depend on earlier ones.

GRADR onboarding checklist

Your Gym​

Complete your gym profile​

Add your gym name, city and country, contact details, and logo. This information appears in student-facing emails and the booking portal.

See Gym Profile for field-by-field reference.

Set your kiosk PIN​

The kiosk is used for student check-ins at the front desk. Set a PIN so only staff can open and close a class session.

See Kiosk for how the kiosk works.

Set up belt requirements​

Define the criteria students must meet to be promoted at each belt level. GRADR uses these to surface promotion-ready students on the Dashboard.

See Belt Requirements for setup details.

Your Team​

Add your first instructor​

Add the instructors who teach your classes. Instructors are assigned to class sessions and appear in payroll.

See Instructors for how to add and manage instructors.

Your Schedule​

Create a class​

Set up the recurring classes you run each week — name, time, day, and assigned instructor.

See Building a Class Schedule for a step-by-step walkthrough.

Create your first system (Optional)​

Systems organise your curriculum into structured progressions (e.g. "Fundamentals", "Advanced Gi"). Create one if you plan to use GRADR's curriculum tools.

See Systems for reference.

Add your first curriculum block (Optional)​

Curriculum blocks are the lesson plans that run within a system over a set period. Add one once your system is in place.

See Creating a Curriculum Block for a walkthrough.

Billing & Membership​

Set your gym currency​

Choose the billing currency all your membership tiers and payments use. Set this first — once you've created an active tier, the currency locks (you'd have to remove every tier to change it).

See Membership Tiers for how currency relates to your tiers.

Connect Stripe billing (Skip if cash-only)​

Connect your Stripe account so GRADR can process recurring membership payments by card.

See Setting Up Billing for the full billing setup walkthrough.

Create a membership tier​

Tiers define what you charge and how often. Create one tier per plan you offer before assigning billing to students.

See Membership Tiers for reference.

Add your first student​

Add a student, assign their membership tier, and set their billing method.

See Onboarding a New Student for a step-by-step walkthrough.