Instructors

Manage your coaching staff — their contact details, belt rank, teaching qualification, and pay rates. Instructors must be added here before they can be assigned to classes in the Schedule.

Adding an Instructor

1. Click Add Instructor.
2. Enter the instructor's name, email, and (optionally) phone.
3. Set their belt rank and qualification — Coach & Assist (can lead a class or assist) or Assist Only (can support but not lead).
4. Optionally set a Custom Coach Rate and/or Custom Assist Rate. These override the gym's default rates (configured in Settings → General); leave them blank to use the defaults.
5. Click Add as Instructor. If the instructor isn't you, GRADR sends them an email (Send Invite) to set up their login.

Registering Yourself as an Instructor

If you teach at your own gym, you don't need a separate flow — in the Add Instructor form, tick the This is me checkbox. That links the instructor record to your owner account (no invite email is sent), and you'll then appear in the Schedule's coach and assist pickers.

Editing an Instructor

1. Click Edit on the instructor's row to open the Edit Instructor modal.
2. Update any field — name, contact, belt rank, qualification, or custom rates.
3. Save.

Rate changes apply to future payroll only; past records aren't retroactively updated.

Activating and Deactivating

An instructor's active state is the status dropdown (Active / Inactive) inside the Edit Instructor modal — there are no separate Deactivate/Reactivate buttons. Setting an instructor to Inactive removes them from Schedule pickers and payroll without deleting their history; switch back to Active to restore them.

Resending a Setup Invite

If an instructor lost their setup email, click Resend Setup Link on their row to send a fresh link.

Removing an Instructor

To remove an instructor entirely, use the Delete action. (To temporarily remove someone from scheduling, set them Inactive instead — that preserves their history.)

Related Tutorials

• Running Payroll